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第一种、介绍信 Letters of Introduction

实例之一:Dear Mr. / Ms.This is to introduce Mr. Frank Jones our new marketing specialist who will be in Londonfrom April 5 to mid April on business.We shall appreciate any help you can give Mr. Jones and will always be happy toreciprocate.Yours faithfully尊敬的先生/小姐,现向您推荐我们的市场专家弗兰克琼斯先生。他将因公务在四月 15 日到四月中旬期间停留伦敦。我们将非常感谢您向琼斯先生提供的任何帮助,并非常高兴施以回报。您诚挚的

实例之二:Dear Mr. / MsWe are pleased to introduce Mr. Wang You our import manager of Textiles Department. Mr.Wang is spending three weeks in your city to develop our business with chief manufacturesand to make purchases of decorative fabrics for the coming season.We shall be most grateful if you will introduce him to reliable manufacturers and give himany help or advice he may need.Yours faithfully尊敬的先生/小姐,我们非常高兴向您介绍我们纺织部的进口经理王有先生。王先生将在你市度过三周,他要与主要的生产厂家拓展商务并为下一季度采购装饰织品。如能介绍他给可靠的生产厂家,向他提供所需的任何帮助或建议,我们将不胜感谢。您诚挚的

第二种、约定 Appointments

实例之一:Dear Mr./Ms Mr. John Green our General Manager will be in Paris from June 2 to 7 and would like to come and see you say on June 3 at 2.00 p.m. about the opening of a sample room there. Please let us know if the time is convenient for you. If not what time you would suggest Yours faithfully尊敬的先生/小姐我们的总经理约翰格林将于六月 2 日到 7 日在巴黎, 有关在那开样品房的事宜, 他会于六月3 日下午 2:00 点拜访您。请告知这个时间对您是否方便。如不方便,请建议具体时间。您诚挚的

以下为回信范文Dear Mr. / Ms Thank you for your letter informing us of Mr. Green’s visit during June 2-7. Unfortunately, Mr. Edwards our manager is now in Cairo and will not be back until the second half of June. He would however be pleased to see Mr. Green any time after his return. We look forward to hearing from you. Yours faithfully尊敬的先生/小姐谢谢来函告知我方六月 2-7 日格林先生的来访。不巧,我们的总经理艾得华先生现正在巴黎,到六月中旬才能回来。但他回来后愿意在任何时间会见格林先生。希望收到您的来信。您诚挚的Back to Top

实例之二:Dear Mr/MsI represent the W/P Electronics Company in Dallas and will be in

Kunming from nextMonday to Friday October 5-9. I should like to call on you to discuss our new monitor.Would 0930 hours on Tuesday October 6 be convenientI shall be in Beijing at the Great Wall Hotel from Tuesday September 29 until SundayOctober 4 where a message will reach me. If the day is not convenient will you pleasesuggest another.Yours faithfully尊敬的先生/小姐我是达拉斯 W/P 电子公司的代表,将于下周一到周五(10 月 5-9 日)住留昆明。我乐于请您商讨我们新的显示器。星期二即 10 月 6 日上午 09:30 是否方便?从周二,即 9 月 29 日,我将住在北京的长城宾馆,直到周六,即 10 月 4 日,在那会有通知给我。如商讨日期不方便,请另外建议。lt 以下为回信范文 gtDear Mr/MsThank you for your letter of September 26.We shall be very pleased to see you and discussyour new monitor but October 6 is not suitable. We will be happy to meet with you at 9:30a.m. on Wednesday October 7 if the time is convenient for you.We look forward to meeting you.Yours faithfully尊敬的先生/小姐我们将很高兴与您会面并与您商谈新的显示器,但 10 月 6 日不太合适。如方便的话,我们愿在 10 月 7 日与您会面。期待与您见面。您诚挚的

实例之三: Dear Mr. / MsI am at present in Hamburg visiting the harbour with a view to making known our new typeof container for use in Europe.I shall be in Antwerp on Wednesday 4th June and should like to call on you at 2.00 p.m.on that day.If I do not hear from you to the contrary I shall assume that it will be convenient for me tocall at that time.Yours faithfully尊敬的先生/小姐我现正在汉堡参观港口,以让欧洲了解并使用我们的新型集装箱。星期三即六月 4 日,我将到安特卫普,我会于当天下午 2:00 打电话给你。对此约定如不来信,我将认为于这个时间打电话是方便的。您诚挚的Back to Top4. Dear Mr. / MsMr. Jack Baron our personnel director has asked me to acknowledge your application forthe post of accountant and to ask you to come to see him on Friday afternoon 5th July athalf past two.I will appreciate your letting me know whether you will be able to come.Yours faithfully尊敬的先生/小姐杰克巴伦先生,我们的人事主任,让我向你申请会计职位表示感谢,并请你于 7 月 5 日星期五的下午两点半来见他。是否能来,请告知,多谢。您诚挚的Back to Toplt 以下为回信范文 gtDear Mr./ MsThank you for your letter of yesterday inviting me to come for an interview on Fridayafternoon 5th July at 2:30. I shall be happy to be there as requested and will bring mydiploma and other papers with me.Yours faithfully尊敬的先生/小姐谢谢昨日来信通知我面试,我将于要求的 7 月 5 日,周五下午两点半到达,并带去我的证书及其它书面材料。你诚挚的

第三种、通知与确认 Acknowledgments amp Confirmations

实例之一: 通知对方接到来信 Acknowledging receipt of letters1. Dear Mr. / Mshank you for your letter No. A-3 of 6th May offering us 6 UI-4 Viewdatas. We have passedit on to our Technical Department for their consideration.We shall reply as soon as possible.Yours faithfully尊敬的先生/小姐谢谢您五月六日标号为 A-3 的来信,该信向我们提供 6 UI-4 图像数据。我们已把该信转给了技术部,备他们考虑。我们将尽快回信你诚挚的Back to Top2. Dear Mr/MsWe have today received with thanks information concerning transactions on the New YorkWheat Exchange which will be made full use of by our research department.We look forward to further cooperation with you.Yours faithfully尊敬的先生/小姐我们今天收到了有关纽约小麦交易所的业务信息,非常感谢,我们的研究部门将充分利用这些信息。期待与你进一步合作。你诚挚的

实例之二: 确认达成的协议 Confirming agreements reached3. Dear Mr. / MsLast Friday when we were discussing the problems of defective containers. You suggestedthat I simply mail you a report each month on the number of return by customers rather thansend the defective containers to you.I plan to put this into effect at once. But I first want to make sure that I understand youcorrectly. If I don’t hear from you within the coming week I’ll assume that you approve.Yours faithfully尊敬的先生/小姐上周五,我们讨论了次品集装箱的问题,你建议我只需把顾客每月退回的次品集装箱的数量写个报告给你,而不是直接退集装箱。我计划立即付诸现实。但我想确认我理解正确, 到下周为止,如我不能收到你的来信,我即认为 你没有异议。你诚挚的4. Dear Mr/MsWe write to confirm our agreement reached during our conversation on 9th June aboutspecial discounts on M-S Acoustical Partitions as described on page 8 of our catalogue.These prices will prevail through 30 June.Partition dimension Regular Price Each Special price Each12 or more4X4’ US 112.75FOB Bern US98.20 FOB Bern4x5’ US132 115.505x5’ US152.75 129.85We will be happy to receive your orderYours sincerely尊敬的先生/小姐我们写信想确认六月九日谈话中就 M-S 声音隔板特别折扣达成的协议。这些隔板在我们目录泊第八页有描述。下列价格六月三十日前有效:声音隔板规格 每只常规价 每只特别价(12 及以上)4X4’ US 112.75FOB 波恩 US98.20 FOB 波恩4x5’ 132 115.505x5’ 152.75 129.85我们将很荣幸收到你的定单你诚挚的5. Dear Mr/MsAs our telephone negotiation this morning was very brief and proceeded so smoothly Ithought it might be advisable to summarize the agreement:I offered US56/kg CIF EMPYou asked for US60I countered US58/kgYou accepted the figureI look forward to signing the contract when we meet next week.Yours faithfully尊敬的先生/小姐今天上午我们的电话协商简短而融洽,我想{公司信函范文}.

简单总结一下协议:我报价为:US56/kg CIF EMP,你还价为 US60,我让价为 US58/kg你同意这个价格。下周见面时我期待能签订合同。你诚挚的

第四种、 告示 Announcements

实例之一: 开业 Opening of new businessDear Mr. / MsWe have opened at the above address a sales office for our products here in New York. Weemploy a staff of consultants and a well-trained service department which makes routinechecks on all equipment purchased from us.We would be pleased if you would take full advantage of our services and favorableshopping conditions.We fully guarantee the quality of our products.Yours faithfully尊敬的先生/小姐,我们已在纽约上述地址为我们的产品开设了一家办事处。我们雇有一个咨询人员和一支受过良好训练的服务队伍,可以为从我处购买的设备进行日常检查。如果你能充分利用我们的服务和良好的购物环境,我们会很高兴。我们全面保证产品的质量。你诚挚的

实例之二: 建立办事处 Establishment of new branchDear Mr. / MsOwing to the large increase in the volume of our trade with this country we have decided toopen a branch here with Mr. Wang Lo as manager. The new branch will open on 1st Marchand from that date all orders and inquiries should be sent to Mr. Wang Lo at the aboveaddress instead of to our London office.We take this opportunity to express our thanks for your cooperation in the past. We hopethe new arrangements will lead to even better results.Yours faithfully尊敬的先生/小姐,因在该国贸易额大量增加,我们决定在这里开设一家分支,由王洛先生任经理。新办事处将于三月一日开业,今后所有的订单和询价请按上述地址送到王洛先生那,而不是伦敦办公室。我们籍此机会向您过会与我们的合作表示感谢,我们希望新的安排能产生好的结果。你诚挚的

实例之三: 歇业 Discontinuation of businessDear Mr/MsWith the demolition of our premises at the above address under a redevelopment schemethe part of our business carried on there will be discontinued after the end of October.On Monday 1st October we are holding a closing-out sale. Stock on hand will be clearedregardless of cost. There will be substantial reductions in all departments andin some cases prices will be marked down by as much as one half.Stock to be cleared is unrivaled in both variety and quality. As the sale is likely to be wellattended we hope you make a point of visiting the store as early as possible during theopening days.Yours faithfully尊敬的先生/小姐,随着在经营重组计划下而取消的上述经营场所,该处的业务将于十月底后停止。在十月一日,星期一,我们将组织一次清仓销售,现有库存不论成本都将清售。所有部门都将大幅消价,有的商品折价会达一半。清仓商品无论


实例之四、更改名称和地址 Change of name and addressDear Mr. / MsAt our company meeting on 4 September it was decided that the name of our companywould be changed to CNMIEC Lee Co. At the same time it was decided to move thecompany from the above address to No3-6 Broadway Street.We will appreciate your informing the appropriate departments of these changes.Yours faithfully尊敬的先生/小姐,在公司九月四日的会议上,我们公司的名称已决定改为 CNMIEC 李氏公司。同时公司由现在地址移到百老汇街 3-6 号。如能把这些变化通知相关部门,我们将不胜感激。你诚挚的

实例之五: 新的任命 New appointmentDear Mr. / MsWe wish to notify you that Mr. Robert Smart who has been our representative in SouthwestEngland for the past seven years has left our service and therefore no longer has authorityto take orders or collect accounts on our behalf.We have appointed Mr. Fred Peterson in his place. Mr. Peterson has for many years beenon our sales force and is thoroughly familiar with the needs of customers in your area. Wetrust you will have good cooperation from him.Yours faithfully尊敬的先生/小姐,我们在此通知您,过去七年在英格兰西南任我们代表的罗伯特斯马特先生已离开我们公司,他不再代表公司接受订单收款。我们已任命弗莱德彼特森代替他的位置。彼特森先生已在我们的销售部门任职多年,完全熟悉你地区顾客的需要。我们相信您和他能有好的合作。您诚挚的

实例之六: 公司的建立与重组Establishment or reorganization of companyDear Mr. / MsWe are pleased to announce that as of 1st June our firm will merge with D amp W Co. of thistown to form the new firm of CN/CW Co. The new firm will carry on business at 6 Rue deToqueville Tripoli to which address please send all communications after 31st May.We appreciate the confidence you have placed in us in the past and look forward tocontinued dealings with you.Yours faithfully尊敬的先生/小姐,我们高兴的宣布, 由于六月一日我们公司将于该镇的 DampW 公司合并, 成立新的 CN/CM 公司。新公司将在 Tripoli 的 Rue de Toqueville 六号办公,五月三十一日后所有信息请寄新地址。我们感谢您过去对我的信任并希望继续与您来往。您诚挚的

第五种、 咨询 Consultation

实例之一: 询问信息Dear Mr. / MsWe are much concerned that your sales in recent months have fallen considerably. At firstwe thought this might be due to a slack market but on looking into the matter more closelywe find that the general trend of trade during this period





介绍公司 Company Introdution


常用句式: We are writing to introduce ourselves as one of the leading manufactures of women's apparel.此函旨在自我介绍,我们是最大的女装制造商之一。 We export our products to over 20 different countries.我们的产品出口到20多个不同的国家。 Please see the attachment for more information.更多信息请见附件。

I have attached a copy of our company's catalog for your review.我附加了一份我们公司的目录供您参考。 We would be glad to provide you with further information about our company.我们很乐意为您提供我们公司更详细的信息。

Please feel free to contact me with any questions you might have.如果您有任何问题,请尽管和我联系。

We have over 20 years experience in the exporting business.我们在出口业务上有20多年的经验。


Dear Mr. Gordon,

We are writing to introduce ourselves as one of the leading manufacturers of women's

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equipment. We specialize in audio and video devices and have over 20 years of experience in the electronics industry.

Please feel free to contact us if you have any further questions, or take a look at our


Shi Huamei




催 款 函


贵公司自XXXX年XX月XX日至2013年XX月XX日,尚欠我公司货款共计人民币XXXXX元(大写:XXXXXXXXXXXXXXX),根据贵我双方所签署的合同/约定,贵公司应在2013年XX月XX日付清该款。现贵公司已逾期XXX天仍未支付,严重影响了我公司的资金安全与正常经营。请贵公司收到此通知书后X天内将上述逾期未付的货款汇付我公司帐户。否则,本公司将循法律途径或委托相关追收人员上门催收解决,届时可能造成贵公司不良影响并将有损贵公司诚信形象。 特此函告!


年 月 日{公司信函范文}.





请 款 函







年 月 日









四川宜泸高速公路开发有限责任公司 关于××××××××的函(方正小标宋 二号)


×××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××(仿宋 三号)。





宜泸高速公路开发有限责任公司办公室 20××年×月×日印 — 2 —



— 3 —




外贸函电的规范与否直接影响到客户对公司的印象,对于外贸人员来说,每天写外贸函电,回复函电。你的函电是否规范呢? 把直接的函电于下文对照看看。。。


Dear Sir or Madam:

Enclosed is our new price list which will come into effect the end of this month. You will see that we have increased our prices on most models. We have, however, refrained from doing so on some models of which we hold large stocks. The explanation for our increased prices stems from the fact that we are now paying 10% more for our raw materials than we were paying last year, along with some of our subcontractors having raised their prices as much as 15%.

As you know, we take great pride in our product an dare proud of the reputation for quality and dependability we have built over 15years. We will not compromise that reputation because of raising costs. We have, therefore, decided to raise the price of some of our products.{公司信函范文}.

We hope you will understand our position and look forward to your cooperation.

With best regards,



Dear Sir or Madam:

This is regarding our quotation dated 2 November, and our mail offer dated 8

November concerning the supply of widgets(小机具).We are prepared to keep our offer open until the end of this month.

For your information, the market is firm and growing. There is very little likelihood of any

significant change in the visible future. As this product is in great demand and the supply is limited, to secure your order, we would recommend that you accept this offer without delay.

Yours sincerely,



Dear Sir or Madam:

Thank you for your mail. We are disappointed to hear that our price for your required product is too high for your acceptance. You mentioned that Japanese goods are being offered to you at a price approximately 8% lower than our quote.

We accept your position, but we are of the opinion that the quality of the other makes does not measure up to that of our products. Although we are keen to do business with you, we regret that we cannot accept your counter offer.

We do want to try and work with you, and meet your request, but the best we can do is to reduce our previous quotation by 3%.We hope that this will meet your approval.

We look forward to hearing from you.

With best regards,



Dear Sir or Madam:

Thank you for your order of 500b/w TV sets by your letter dated 17 July.

We have considered your proposal to pay by a 30-day letter of credit. We do not usually

accept time credit; however, in view of our long and mutually beneficial relationship, we are willing to make an exception this time.

I must stress that this departure from our usual practice relates to this transaction only. This one-time accommodation does not set a precedent for future transactions.

I am enclosing our sales contract No.834 covering the order. I would be grateful if you would follow the usual procedure.

Yours sincerely,



Dear Sir or Madam:

Thank you for your letter dated 2 October requesting payment against documents for contracts No.482 and 483.

We are pleased to say that we agree to your request. We wish, however, to make it clear that in our future transactions, involved for each transaction is less than US$5,000 or the equivalent in Renminbi. Should the amount exceed that figure, payment by letter of credit will be required.

We would like to say that this exception is allowed only in light of our long and mutually beneficial association.

Yours sincerely,



Dear Sir or Madam:

We thank you for your letter dated 6 June and are pleased to acknowledge your order No. 463 of the same date for ceramic tiles.

The modified terms of payment you propose are quite acceptable and a telex has been dispatched to you to this effect.

All the items in your order can be supplied from stock and will be packed and shipped immediately upon the remittance by telegraphic transfer being received.

The following documents will be air mailed to you immediately after shipment is made:

1. Bill of lading in duplicate

2. Invoice, FOB Shanghai in triplicate

3. Guarantee of quality

We will, of course, notify you by telex as soon as your order is shipped.

You can rely on us to give prompt attention to this and any future orders you may place with us.

Yours sincerely,



Dear Sir or Madam:

Thank you for your request for a trial delivery of ceramic resistors but regret to say that we cannot agree to your proposal.

As an exception, the best we can do for the trial delivery is to offer you direct payment at sight terms.

If you accept our proposal, you run very little risk, since our brand products are well known for the quality, attractive design and reasonable price. Our lines sell very well all over the world and have done so for the last 30 years. We do not think you will have any difficulty in achieving a satisfactory performance with this item.

If you find our proposal acceptable, please let us know and we can then expedite the transaction.

Yours sincerely,



Dear Sir or Madam:

This is in regards to your order for 5,000widgets and our sales confirmation No. 341. We would like to remind you that the delivery date is approaching and we have not yet received the covering letter of credit.

We would be grateful if you would expedite the establishment of the L/C so that we can ship the order on time. In order to avoid any further delay, please make sure that the L/C instructions are in precise accordance with the terms of the contract.

We look forward to receiving your response at an early date.

Yours sincerely,



Dear Sir or Madam:

Your letter of credit No.8844 issued by the Royal Bank of Canada has arrived.


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